Procore provides a full-featured and powerful tool to manage a construction project's meetings.

Productive meetings are an important factor in the success of any construction project. Procore's construction project management software provides a full-featured and powerful tool to manage the business process of a construction project's meetings, including the distribution of meeting agendas using email, the creation of meeting minutes, and the post-meeting distribution of meeting minutes for approval after a meeting is concluded.

Meetings are used to share information and make some of the most important decisions during the process of completing a construction project. Without an effective way to manage meetings, sessions can become unfairly labeled as "time wasters", or be recognized as unpopular events that are regularly held, but not widely valued. Procore's construction project management software construction meeting minutes tool can help to ensure that the construction project meeting process is organized and efficient.

With Procore, your team can create either a new meeting or a follow-up meeting. A New Meeting is a blank form ready to be completed with meeting information and items.

A Follow-Up Meeting is based on an existing meeting in Procore's meeting minutes mode. A new meeting's title, time, location and overview sections will default to the information from the meeting that the Follow-Up meeting is based on. All fields in Procore's construction project management software meeting minutes tool can be edited. Any open items in a Follow-Up Meeting will be copied forward to a new meeting. A Procore user can utilize Procore's Email tool to forward meeting agendas and minutes to team members.

Procore's meeting minutes functionality provides a complete record of every meeting that is held by a project team. Procore tracks meeting dates and times, locations, meeting topics, and attendees. Minutes can be distributed to meeting attendees via email, and each attendee can have the option to approve the minutes set within Procore.

A meeting series can track all items considered "old business" and carried over from prior meetings in the same series. Meeting items can include assignees for resolving issues, resolution due dates, cost codes affected by each item, item priority and resolution status. New business items with the same information can be added instantly during any meeting so that issues will never be lost or overlooked.

As a construction project progresses, the meeting tool of Procore construction project management software will construct an organized history of a project's meetings. Every meeting item, along with its assigned responsibility and due dates, will be made available for review by any project team member with the appropriate system permissions. For more sensitive meeting topics, meetings can be classified as "Private", so that minutes for those meetings will only be available to meeting participants.

Procore's meeting minutes tool provides every construction project with an invaluable record of who said what, when, and what issues were discussed and assigned to individuals during the course of a construction project. From the very first site planning meetings to the final discussions at the end of a construction project, Procore can act as a safe, secure and centralized archive for all of the project's meeting minutes. Procore's online storage will keep meeting minutes accessible and available at any future date, so that meeting minutes can be easily reviewed. Procore's construction project management software makes meeting minutes easier, simpler and more useful.